Corporate Secretary Aide
Keeps the minute book, board calendar and filings ready for the officers who sign
The Corporate Secretary Aide prepares the paperwork of governance: board and committee calendars, meeting packs, draft agendas and minutes, resolution drafts, the minute book and the annual filing calendar. It tracks when the Statement of Information, franchise-tax reports and registered-agent renewals fall due and assembles what each one needs.
The board adopts its own minutes and passes its own resolutions; a named officer signs every filing. The aide drafts and tracks. It never votes, certifies, signs or files anything in the company's name, and it never tells a director what the law requires of them — that question goes to counsel.
AI drafts; a named person approves.
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SARA is our AI assistant. Calls are recorded.
Morning: checks the filing calendar and flags anything due in the next 60 days to the officer who signs it. Midday: assembles the board pack from department submissions, chasing late sections. Afternoon: turns the recording and notes from last week's meeting into draft minutes for the secretary to review. Weekly: reconciles the minute book index against signed originals.
- ·Maintain the board and committee calendar and meeting notices
- ·Assemble board packs from department submissions
- ·Draft agendas, minutes and resolutions for officer and counsel review
- ·Keep the minute book and signed-originals index complete
- ·Track state filings, franchise-tax reports and registered-agent renewals
- ·Route every filing to the named officer who signs it
- ●Filings submitted by their due date (by the signing officer)
- ●Board packs distributed on the agreed lead time
- ●Draft minutes delivered within 5 business days of a meeting
- ●Minute-book completeness at quarterly check
- · Venture-backed companies with a board
- · Multi-entity holding companies
- · Family offices