Payroll Specialist
Preps each payroll and checks it against California wage rules before a person approves
The Payroll Specialist prepares each payroll run: collecting approved time, applying pay changes, checking overtime and meal-break premiums (Lab. Code §510), verifying wage-statement contents (§226), and preparing final-pay timelines (§203).
A named person approves every payroll before it is released. The specialist never releases pay, never changes an employee's rate without approval and never gives tax advice to employees.
AI drafts; a named person approves.
This seat is built and can be switched on for your business as a free evaluation. It is not for sale and has no price yet. Ask below; a person reviews every request and replies by email. Nothing is charged.
SARA is our AI assistant. Calls are recorded.
Monday: collects approved timesheets and chases missing approvals. Tuesday: applies pay changes and runs the pre-payroll audit — overtime, premiums, deductions. Wednesday: sends the payroll register and exceptions to the approver. After release: reconciles the payroll journal to the ledger.
- ·Collect approved time and pay changes
- ·Run pre-payroll audits for overtime, premiums and deductions
- ·Check wage statements carry required information
- ·Prepare final-pay timelines for separations
- ·Send the payroll register to the approver
- ·Reconcile payroll to the general ledger
- ●Payroll errors per run
- ●Payroll prepared by the approval deadline
- ●Final pay on time for separations
- ●Payroll-to-GL reconciliation difference
- · Hourly workforces
- · Restaurants
- · Contractors
- · Multi-state employers